Resource for inventory professionals

Create evidence that remains useful after check-out.

A practical checklist for producing report wording and photographs that can be compared, traced and reviewed without asking the inventory clerk to determine legal liability.

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Evidence that is easier to act on

The aim is a reliable record of what was seen. The landlord or agent should still consider tenancy context, responsibility and the final amount.

Record specific observations

Describe the item, its location and the observed condition in language that can be compared later.

Name the precise item and area.
Separate cleaning, damage and missing-item observations.
Avoid relying only on generic phrases such as ‘as inventory’.
Keep responsibility labels distinct from the factual observation.

Make photographs comparable

Photographs are most useful when a later reviewer can tell what they show and where they belong.

Include a wider location image before close detail.
Keep the item and defect in focus.
Use consistent viewpoints where practical.
Link image references to the relevant report row or source page.

Structure check-out actions clearly

A clear action list helps the client understand what has changed without turning every issue into a liability decision.

State the current issue and likely remedy separately.
Keep landlord maintenance apart from possible tenant deductions.
Flag genuine uncertainty for client review.
Preserve the source wording and page reference.

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See what Fair Deductions makes of your own reports.

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