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Fair Deductions
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For landlords, letting agents and inventory professionals

Turn two inventory reports into a reviewable, evidence-traceable deduction draft.

Upload the check-in and check-out, then get on with your day. Fair Deductions compares the inventory clerk's observations, organises possible deductions and amount guidance, and emails you when the draft is ready. You review and approve every deduction before issue.

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Structured first draftFirst proposal freeEmail when readyEvery deduction needs approval

Review-ready proposal

Fictional demonstration · FD-EXAMPLE-104

Proposed total

£95.00

CHECK-IN REPORT

Example House · 4 April

Reference CI-2026-104

CHECK-OUT REPORT

Example House · 2 July

Reference CO-2026-104

Kitchen · Oven

Further cleaning recorded at check-out.

CI p.18 · CO p.21

£95.00Included in proposal

Bedroom · Painted wall

New local scuffs; remedy and allowance require review.

CI p.31 · CO p.36

Needs review
Fictional interface preview. Every status and amount remains editable in the live workspace.

The useful answer first

Fair Deductions organises repetitive comparison and pricing support, then keeps every proposed deduction, evidence gap and approval decision in one clear workspace.

Follow the clerk’s observations

Match the check-in baseline to the check-out comments instead of requiring the inventory clerk to prescribe liability.

See the basis of each amount

Use cited price references, your own supported figure, a quote or an invoice, with the source and any gaps kept visible.

Review every proposed deduction

Check condition change, responsibility, amount basis and fair wear before approving an item for the final documents.

Upload it. Leave it running. Return to a structured draft.

  1. 01

    Upload the report pair

    Add the check-in and check-out PDFs for one tenancy. A quick pre-check confirms that the report types and property details appear to match.

  2. 02

    Let the proposal build

    Fair Deductions compares the clerk’s wording, separates possible tenant deductions from landlord maintenance and prepares amount guidance in the background.

  3. 03

    Return when it is ready

    Receive an email and browser alert, review every proposed deduction and its supporting basis, then approve and download the editable documents.

See how it works

Automation stays reviewable

Fair Deductions prepares a draft from the clerk’s observations. It keeps landlord maintenance separate, shows evidence and pricing gaps, and requires the customer to approve each deduction.

Included in proposal

The available evidence supports a candidate item, which still needs human approval before issue.

Not included — insufficient evidence

The reported point is preserved, but the reports do not support a reasonable tenant deduction.

Landlord maintenance

Work may be required, but it is kept separate from the tenant deduction proposal.

Needs review

Responsibility, evidence or the appropriate remedy remains uncertain and requires a human decision.

Every proposed deduction remains editable and must be approved. Review and excluded items stay visible so the final decision is traceable.

Four useful outputs, kept separate

Different people need different information. Each completed proposal creates four editable Word documents without embedded photographs.

FAIR DEDUCTIONS

Landlord Deduction Summary

Proposed deductions, supported figures and the included items that may be sensible to reconsider if challenged.

Proposed deductions

Challenge considerations

Proposed total

Editable Word document

FAIR DEDUCTIONS

Landlord, Non-Chargeable and Unresolved Issues

Landlord work, fair wear/no-deduction findings and unresolved evidence, all kept outside the tenant total with source references.

Location / item

Audit status

Named source and page

Editable Word document

FAIR DEDUCTIONS

Tenant Proposed Deductions

The approved tenant proposal in a concise schedule without embedded photographs.

Category and references

Check-out summary

Amount

Editable Word document

FAIR DEDUCTIONS

ADR Claim Preparation

A scheme-neutral, copy-ready preparation schedule with a claim narrative, evidence checklist and explicit gaps for each deduction.

Tenancy clause and evidence

Amount and fair-wear basis

Complete before submission

Editable Word document

Built for the way you work

Use Fair Deductions for one tenancy, as part of an independent service or across a larger team.

Landlords

Prepare a clearly explained one-off proposal without paying for a full tenancy-management platform.

For landlords

Letting agents and property managers

Upload the reports, move on to other work and return to a consistent, reviewable draft.

For letting agents

Inventory professionals

Build on the clerk’s observations while leaving liability and final figures with the client.

For inventory professionals

Larger teams

Give staff a consistent first draft while retaining internal approval and final control.

View monthly plans

Your first proposal is free.

One proposal means one tenancy’s check-in and check-out report pair. The free use is taken when processing begins; after that, choose pay as you go or a monthly allowance.

Pay as you go

For landlords and occasional users.

£14.99

per proposal

  • One complete proposal
  • Full evidence review
  • Editable deductions and classifications
Choose pay as you go

Regular

Regular use

For active landlords, inventory professionals and small agencies.

£39

per month

  • Four proposals per month
  • Additional proposals at £9.99 each
  • Five report readiness checks per month for inventory professionals
Choose Regular

Team

For agencies and higher-volume providers.

£99

per month

  • Twelve proposals per month
  • Additional proposals at £7.99 each
  • Five report readiness checks per month for inventory professionals
Choose Team
View pricing

Sensitive reports deserve deliberate controls.

Review reports in a private workspace, keep source evidence connected to each decision and approve the final proposal yourself.

Read about security

Questions before you begin

Who is Fair Deductions for?

Fair Deductions can be used by landlords, letting agents, property managers and inventory professionals who need to turn check-in and check-out evidence into a clear opening proposal.

Does Fair Deductions decide what the tenant owes?

No. It prepares an evidence-linked opening proposal. You remain responsible for changing any amount and approving the final documents.

What happens when the evidence is not strong enough?

Fair Deductions keeps the gap visible and requires a human decision. Missing facts or incomplete pricing leave the amount blank and outside the tenant total until supported.

Can I change the proposed amounts?

Yes. Every proposed figure and classification remains editable before approval.

What report format works best?

Use two text-selectable PDFs for the same tenancy. Room and item tables or clearly labelled sections with the inventory clerk’s comments give the strongest results. The reports can come from different providers.

What do I receive?

The application produces four editable Word documents: a Landlord Deduction Summary, Landlord, Non-Chargeable and Unresolved Issues schedule, Tenant Proposed Deductions, and a Deposit Scheme ADR Claim Preparation schedule. Downloaded documents do not contain photographs.

Can I leave the page while it runs?

Yes. Processing continues in the background. Fair Deductions alerts you in the browser and sends an email when the review is ready.

What happens to uploaded reports?

Uploaded reports, supporting evidence and derived reviews are scheduled for deletion after 120 days, or can be deleted sooner from the workspace.

Is the first proposal really free?

Yes. Your first complete proposal uses the full workflow, and no payment card is required to start. The free use is taken when processing begins.

Does Fair Deductions guarantee a deposit dispute outcome?

No. It helps organise evidence and prepare a proposal, but it does not determine legal liability or guarantee the decision of a deposit scheme, adjudicator or court.

See what Fair Deductions makes of your own reports.

Run one proposal free, inspect the result and decide whether the workflow suits you.

No card required.

Create your free proposal