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Fair Deductions
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How it works

Upload the reports. Return to a structured draft.

Fair Deductions organises repetitive comparison and pricing support in the background. You return to review every proposed deduction, its evidence and its amount basis.

Create your free proposalView a sample proposal

Review-ready proposal

Fictional demonstration · FD-EXAMPLE-104

Proposed total

£95.00

CHECK-IN REPORT

Example House · 4 April

Reference CI-2026-104

CHECK-OUT REPORT

Example House · 2 July

Reference CO-2026-104

Kitchen · Oven

Further cleaning recorded at check-out.

CI p.18 · CO p.21

£95.00Included in proposal

Bedroom · Painted wall

New local scuffs; remedy and allowance require review.

CI p.31 · CO p.36

Needs review

Hallway · Door closer

Repair required, with no tenant-responsibility evidence.

CO p.12

Landlord maintenance

Living room · Carpet

A mark was noted, but the check-in baseline is insufficient.

CI p.24 · CO p.29

Not included — insufficient evidence
Fictional interface preview. Every status and amount remains editable in the live workspace.

A clear path from upload to approval

  1. 01

    Upload one report pair

    Add the check-in and check-out PDFs for the same tenancy, up to 100 MB each. A quick pre-check looks for the report types and matching property details.

  2. 02

    Comparison runs in the background

    Fair Deductions matches rooms and items, follows the inventory clerk’s observations and reviews the available wording and photographs.

  3. 03

    Amount evidence is prepared

    The system finds a cited price where the stated scope supports one, or records the need for a quote, invoice or further review, while keeping landlord maintenance outside the proposed total.

  4. 04

    You are told when it is ready

    Processing continues while you leave the page. A browser alert and email bring you back to the completed review.

  5. 05

    Review every deduction and approve

    Check condition, responsibility, amount basis and fair wear for each proposed deduction, then approve and download the four editable Word documents.

Report compatibility

Will my reports work?

Fair Deductions works from the clerk’s written observations. A familiar inventory table is ideal, but clearly labelled room and item sections can work too.

Strong report pair

  • Two text-selectable PDFs covering the same tenancy and property.
  • Readable wording rather than image-only scans.
  • Room and item tables, or consistently labelled sections.
  • Clerk comments showing the check-in condition and check-out change.

May need a better copy

  • Password-protected or damaged PDFs.
  • Scans with no selectable text or unreadable pages.
  • Reports for different addresses or with too little property context.
  • Standalone photo bundles without matching clerk observations.

The reports do not need to come from the same inventory provider. When formats differ, Fair Deductions shows the extracted property details before the full review begins.

Evidence safeguard

What happens when the evidence is weak?

Fair Deductions keeps the gap visible. Uncertain responsibility, weak evidence or incomplete pricing leaves the amount blank and outside the tenant total until a person supplies the missing basis and confirms the decision.

Not included — insufficient evidence

See what Fair Deductions makes of your own reports.

Run one proposal free, inspect the result and decide whether the workflow suits you.

No card required.

Create your free proposal